Revised

4/5/08

COACHELLA VALLEY MOSQUITO AND VECTOR CONTROL DISTRICT

Board of Trustees Meeting

Tuesday, April 8, 2008

6:00 p.m.

Location

Coachella Valley Mosquito and Vector Control District

43-420 Trader Place

Indio, CA

(760) 342-8287

AGENDA

Call to Order – President Duran

Pledge of Allegiance

Roll Call

1. Confirmation of Agenda

2. Approval of Minutes for March 11, 2008 Board Meeting (Pg. 1)

Approval of Minutes for March 17, 2008 Special Board Meeting (Pg. 6)

Approval of Minutes for March 20, 2008 Special Board Meeting (Pg. 8)

3. Public Comment

(Note: Those wishing to address the Board should complete a Public Comment Card and provide it to the Clerk of the Board.)

Non-Agenda Items: Anyone wishing to address the Board on items not on the agenda should do so at this time. Each presentation is limited to no more than 3 minutes.

Agenda Items: Comments should be made when the agenda item is called. Each presentation is limited to no more than 3 minutes.

4. Announcements

5. Correspondence (Pg. 13)

6. Approval of Expenditures for March 12-31, 2008 and April 1-8, 2008 (Pg. 21)

7. Committee Reports

A. Finance Committee – Secretary/Treasurer Underwood, Chair (Pg. 39)

B. Executive Committee – President Duran (Pg.41)

C. Strategic Planning Committee – Trustee Lock, Chair

D. Personnel Committee – Trustee Nigosian, Chair

8. Report of District Activities (Pg. 45)

A. Interim General Manager

B. District Programs; progress and events since last Board meeting. Reports by:

1. Human Resources – Anita Jones

2. Laboratory and Biocontrol – Branka Lothrop, Ph.D

3. Operations – Jim Saulnier

4. Community Outreach – Maria Kylis

5. Fleet/Facilities – John Schroeder

9. Informational Items

A. Argentine Pearl Fish (Pg. 69)

B. Team Reports (Pg. 70)

C. Update on contacts with City of Indio, City Attorney re: action to remove Board President Mike Duran as a Trustee. Discussion for future agenda - Lisa Copeland, General Counsel (Pg. 74)

10. Consent Calendar

A. Approval for Scientific Operations Manager Lothrop, Assistant Vector Ecologist Snelling, and Community Educator Kylis to attend the Quarterly MVCAC meeting, May 1-2, 2008, in Monterey, CA in an amount not to exceed $3,000.00 from Fund #6110.01.225 – Conference Expense. (Pg. 81)

B. Approval for Administrative Assistant Jones to attend the Public Sector Employment Law Conference, May 22-23, 2008, in San Francisco, CA in an amount not to exceed $1,500.00 from Fund #7600.01.225 – Conference Expense. (Pg. 83)

C. Approval for Finance Manager I’Anson to attend the Special District and Local Government Institute Seminar, titled Administration, June 26 – 27, 2008, in San Diego for an amount not to exceed $1,500.00 from fund #7600.01.225 – Staff Training. (Pg. 93)

D. Approval for Trustee Walker to attend California Special District Association’s (CSDA) Leadership Academy Module 3 – Board’s Role in Finance and Fiscal Accountability, May 16, 2008, in Sacramento in an amount not to exceed $1,500 from Fund #6120.01.250 – Trustee Support (Pg. 96)

11. Old Business

A. Reaffirm, modify, or rescind the action to place the General Manager on paid administrative leave pending the investigation of the allegations against him. – Lisa Copeland, General Counsel and Katherine Jenson, Legal Counsel (Pg. 101)

12. New Business

A. Discussion and/or approval to go out to bid and purchase from the lowest responsible bidder a high performance, stereo microscope for the Biocontrol Department in an amount not to exceed $10,000.00 from Fund # 7450.01.220, Equipment, Parts & Supplies. – Dr. Branka Lothrop (Pg. 105)

B. Discussion and/or approval of Resolution 2008-07 to authorize Diane Glanz and David I’Anson to approve transfers of funds between the District’s Desert Commercial Bank accounts. – David I’Anson (Pg. 106)

C. Discussion and/or approval to purchase two (2) EZ-Go ST-480 Work Horse carts from lowest responsible bidder not to exceed a total of $20,000.00 from Fund #9000.01.225 – Contingency Expense. – Jim Saulnier (Pg. 108)

D. Discussion and/or approval to go out to bid and to purchase from the lowest responsible bidder a Nextel telephone communications system of 48 telephones for the District in an amount not to exceed $10,000.00 from Fund # 8415.01.210. The monthly service charge for use of the system is not to exceed $3,000.00. – Jim Saulnier (Pg. 109)

E. Discussion and/or approval of Resolution 2008-08 to Revising Line Item Expenditures for the Annual Budget for Fiscal Year 2007/2008. – David I’Anson (Pg. 114)

F. Discussion regarding retention of a management audit firm. – Trustee Sharon Lock (Pg. 116)

G. Discussion and/or appointment of nominee(s) for the Trustee Representative to the Vector Control Joint Powers Agency (VCJPA) Board of Directors and nominee(s) to serve as Alternate Trustee. – Diane Glanz (Pg. 117)

H. Discussion and/or direction to Staff on District media responses and outreach program. – Executive Committee (Pg. 120)

13. Closed Session

A. PUBLIC EMPLOYEE APPOINTMENT Title: Interim General Manager Government Code Section 54957

B. Conference with Legal Counsel – anticipated litigation pursuant to Government Code section 54956.9(b) - 1 Potential Cases

C. Performance Evaluation – General Counsel – pursuant to Government Code section 54957

D. Conference with Labor Negotiators pursuant to Government Code section 54957.6. Agency designated representatives Diane Glanz and Lisa Copeland, Employee Organization, CSEA Chapter 2001

14. Trustee Comments

The Board may not legally take action on any item presented at this time other than to direct staff to investigate a complaint or place an item on a future agenda unless (1) by a majority vote, the Board determines that an emergency situation exists, as defined by Government Code Section 54956.5, or (2) by a two-thirds vote, the board determines that the need for action arose subsequent to the agenda being posted as required by Government Code Section 54954.2(a). Each presentation is limited to no more than 3 minutes.

15. Adjournment