COACHELLA VALLEY MOSQUITO AND VECTOR CONTROL DISTRICT

Board of Trustees Meeting

Tuesday, February 12, 2008

6:00 p.m.

Location

Coachella Valley Mosquito and Vector Control District

43-420 Trader Place

Indio, CA

(760) 342-8287

AGENDA

Call to Order – President Duran

Pledge of Allegiance

Roll Call

1. Confirmation of Agenda

2. Presentations

A. Scholarship Awards – Presentation of scholarships to recipients Ana Campos, Palm Springs High School, and Maria Macias, Cathedral City High School.

B. Presentations by Communication/Public Relations Firms selected from RFQs for media/PR firm to work with District:

1.) Kiner Communications

2.) Kaminsky Productions

3.) Pamela Bieri Marketing & Media Relations

3. Old Business

A. Discussion and/or approval to hire a communications/public relations firm in an amount not to exceed not to exceed $20,000 from Fund #6095.01.225 – Misc. Professional Fees and $60,000 from FY 2008/09 Budget Account #6095.01.215 Community Outreach Professional Fees – Assistant to the General Manager Glanz (Pg. 1)

4. Approval of Minutes for January 8, 2008 Board Meeting (Pg. 5)

5. Public Comment

(Note: Those wishing to address the Board should complete a Public Comment Card and provide it to the Clerk of the Board.)

Non-Agenda Items: Anyone wishing to address the Board on items not on the agenda should do so at this time. Each presentation is limited to no more than 3 minutes.

Agenda Items: Comments should be made when the agenda item is called. Each presentation is limited to no more than 3 minutes.

6. Announcements

7. Correspondence (Pg. 13)

8. Approval of Expenditures for January 9-31, 2008 and February 1-12, 2008 (Pg. 29)

9. Committee Reports

A. Finance Committee – Secretary/Treasurer Underwood, Chair (Pg. 47)

B. Executive Committee – President Duran (Pg. 49)

C. Strategic Planning Committee – Trustee Lock, Chair

D. Personnel Committee – Trustee Nigosian, Chair

10. Report of District Activities (Pg. 53)

A. General Manager

B. District Programs; progress and events since last Board meeting. Reports by:

1. Admin/Fleet/Facilities – Anita Jones

2. Laboratory and Biocontrol – Branka Lothrop, PhD

3. Operations – Jim Saulnier

4. Community Outreach – Diane Glanz

11. Informational Items

A. Murine Typhus (Pg. 79)

B. Form 700 Statement of Economic Interests REFERENCE PAMPHLET (Pg. 81)

C. Team Reports (Pg. 98)

D. Current Organizational Chart (Pg. 101)

12. Consent Calendar

A. Approval for all CDPH vector certified staff to attend continuing education seminar to be held in Anaheim on February 26, 27, and 28, 2008 in an amount not to exceed $15,000.00 from Fund # 7600.1.225 – Staff Training. (Pg. 105)

B. Approval for Trustees desiring so to attend the Special District and Local Government Institute Administration Seminar June 26-27, 2008, in San Diego in an amount not to exceed $3,000.00 from Fund #6120.01.250 – Trustee Support (Pg. 109)

13. Old Business (cont’d)

B. Discussion and/or approval for appointment of Annual Auditor. – Secretary/Treasurer Underwood (Pg. 115)

C. Approval of resolutions required by CalPERS to formalize the Vesting Schedule. – Finance Administrator I’Anson (Pg. 117)

14. New Business

A. Approval of Resolution 2008-01 revising “line item” expenditures for the annual budget for fiscal year 2007/2008. – Finance Administrator I’Anson (Pg. 125)

B. Discussion regarding Technical Advisory Committee (TAC) suggestion from Indio City Manager Glenn Southard, Assistant City Manager Bridget Healy, and Council Members Gilbert and Fesmire to advise and to make recommendations to the Board of Trustees of the Coachella Valley Mosquito and Vector Control District. – President Mike Duran (Pg. 127)

C. Discussion and/or approval to hold an 80^th Anniversary Open House celebration on Thursday, April 24, 2008, between 10:00 a.m. and 2:00 p.m., in an amount not to exceed $6000.00 from Fund #6130.01.215 – Special Events. – Assistant to the General Manager Glanz (Pg. 130)

D. Discussion and/or approval to fund a $20,000.00 research proposal from Dr. Basitaan M. Drees, The Texas A&M University System/The Agricultural Program, to evaluate the RIFA program in the Coachella Valley from Fund #8510.1.600 – Research Projects – Scientific Operations Manager Lothrop (Pg. 131)

E. Approval to solicit bids for and to purchase from the lowest, responsible bidder one two-hour fire rated temperature controlled flammable storage module in an amount not to exceed $80,000.00. The funding required to be provided from the capital budget line 8487.01.800 – Miscellaneous Improvements. – Operations Manager Saulnier (Pg. 147)

F. Discussion and/or approval to purchase mosquito control products from lowest responsible bidder in am amount not to exceed $120,000.00 from Fund #7800.01.500 – Control Products. – Operations Manager Saulnier (Pg. 148)

G. Discussion and direction to Staff regarding determining legality of providing additional Trustee benefits. – Secretary/Treasurer Bruce Underwood (Pg. 149)

H. Discussion and recommendation of District dedication for Ben Laflin in recognition of his 54 years as a Trustee. – President Duran

15. Closed Session

A. Closed Session Pursuant to Government Code section 54957 – Public Employee Performance Evaluation – General Manager

B. Closed Session Conference with Legal Counsel, pursuant to Government Code section 54956.9 (a), Coachella Valley Mosquito and Vector Control District v. City of Desert Hot Springs pending in the Fourth Appellate District, Division II as Case number E-044384

16. Trustee Comments

The Board may not legally take action on any item presented at this time other than to direct staff to investigate a complaint or place an item on a future agenda unless (1) by a majority vote, the Board determines that an emergency situation exists, as defined by Government Code Section 54956.5, or (2) by a two-thirds vote, the board determines that the need for action arose subsequent to the agenda being posted as required by Government Code Section 54954.2(a). Each presentation is limited to no more than 3 minutes.

17. Adjournment