COACHELLA VALLEY MOSQUITO AND VECTOR CONTROL DISTRICT

Board of Trustees Meeting

 

Tuesday, January 8, 2008

4:30 p.m.

 

Location

Coachella Valley Mosquito and Vector Control District

43-420 Trader Place

Indio, CA

(760) 342-8287

 

 

AGENDA

 

 

Call to Order – President Duran

 

Pledge of Allegiance

 

Roll Call

 

1.       Report by Shilts Consultants, Gerard van Steyn and Susan Barnes

 

5:30-6:00 Break

 

2.       Confirmation of Agenda

 

3.       Approval of Minutes for December 11, 2007 Board Meeting (Pg. 1)

 

4.       Public Comment

(Note:  Those wishing to address the Board should complete a Public Comment Card and provide it to the Clerk of the Board.)

 

Non-Agenda Items:  Anyone wishing to address the Board on items not on the agenda should do so at this time.  Each presentation is limited to no more than 3 minutes.

 

Agenda Items: Comments should be made when the agenda item is called.  Each presentation is limited to no more than 3 minutes.

 

5.       Announcements

 

6.       Correspondence

 

7.       Approval of Expenditures for December 12-31, 2007 and January 1-8, 2008 (Pg. 9)

 

8.       Committee Reports

A.               Finance Committee – Secretary/Treasurer Underwood, Chair (Pg. 21)

B.               Executive Committee – President Duran (Pg. 23)

C.               Strategic Planning Committee – Trustee Lock, Chair

D.               Personnel Committee – Trustee Nigosian, Chair

 

9.       Report of District Activities (Pg. 27)

A.               General Manager

B.               District Programs; progress and events since last Board meeting.  Reports by:

                                                           1.      Admin/Fleet/Facilities – Anita Jones

                                                           2.      Laboratory and Biocontrol – Branka Lothrop, PhD

                                                           3.      Operations – Jim Saulnier

                                                           4.      Community Outreach – Diane Glanz

 

10.     Informational Items

A.               Entomology unit gets top national ranking – Article from The Report.com (Pg. 49)

B.               Articles regarding the District’s installation of solar panels. (Pg. 51)

C.               Team Reports (Pg. 55)

D.               Semi-annual research reports from University of California Riverside   and Davis for FY 2007/2008. (Pg. 58)

E.               2008 Holiday Schedule (Pg. 71)

 

11.     Consent Calendar

A.               Approval for Trustees desiring so to attend the Special District and Local Government Institute Governance Seminar February 7-8, 2008, in Palm Springs in an amount not to exceed $3,000.00 from Fund #6120.01.250 – Trustee Support. (Pg. 75)

 

B.      Approval for General Manager Don Gomsi, Jim Saulnier, Operations Manager, and RIFA Supervisor Phil Boeing to attend the Red Imported Fire Ant Conference, March 24-27, 2008, in Charleston, South Carolina.  Amount not to exceed $7,500.00 from Fund #6110.01.225 – Conference Expense – Operation Manager Saulnier (Pg. 81)

 

C.      Approval for Administrative Assistant Anita Jones to attend the Society for Human Resource Management (SHRM) Annual Conference June 22-25, 2008, in Chicago, IL.  Amount not to exceed $4,000.00 from Fund #7600.01.225 – Staff Training – General Manager Gomsi (Pg. 83)

 

D.      Discussion and/or support for the research of Dr. Carroll and Dr. Reisen as endorsed by the Board of the California Mosquito and Vector Control Association (CMVCA) as studies of significant value to the Mosquito and Vector Control Association of California (MVCAC) in an mount not to exceed $5,100 from Account #8510.01.600 – Research Projects—Dr. Lothrop, Scientific Operations Manager (Pg. 88)

 

E.      Approval for General Manager Don Gomsi, Secretary/Treasurer Bruce Underwood, and Finance Administrator David I’Anson to attend the 2008 Annual VCJPA Workshop, February 24-26 in Aptos, in an amount not to exceed $3,000.00 to be taken from fund #6110.01.225 – Conference Expense and Fund #6120.01.250 – Trustee Support – Finance Administrator I’Anson (Pg. 142)

 

F.      Approval for Field Supervisors Rodney Chamberlain and Victor Teran and Vector Control Technicians Oldembour Avalos and Geneva Ginn to attend the Vertebrate Pest Conference, March 17-20, 2008, in San Diego.  Amount not to exceed $4,500.00 from Fund #6110.01.225 – Conference Expense – Operations Manager Saulnier (Pg. 147)

 

12.     Old Business

A.               Discussion and/or Recommendation on Appointment of Annual Auditor in an amount not to exceed $21,000.00 from Fund #6095.01.225 – Misc. Professional Fees. – Secretary/Treasurer Underwood, Finance Committee Chair (Pg. 151)

 

B.               Update on status of remediation and capping of the Thermal facility and approval for General Manager to bid and contract with remediation and/or paving firms in an amount not to exceed $1,000,000.00. – General Manager Gomsi (Pg. 152)

 

13.     New Business

A.      Discussion and/or approval for the Operations Department to hire one additional Premises Inspector for the RIFA control program and an Operations Biologist to assist the Operations Department in conducting their field work and for the addition of a new position titled Vector Control Technician I for the Vector and Surveillance Laboratory in an amount not to exceed $51,000 from Fund #5101.1.500 – Field Operations – Payroll – Full Time and $27,000 from Fund #5101.01.400 – Lab – Payroll – Full Time.  Jim Saulnier, Operations Manager & Branka Lothrop, Scientific Operations Manager. (Pg. 155)

 

B.      Discussion and/or approval to purchase an Argo Conquest Tundra from Points West Argo in an amount not to exceed $18,000 from Account # 8415.1.300 – Vehicle Capital Expenditure – Jim Saulnier, Operations Manager (Pg. 156)

 

C.      Discussion and/or approval for General Manager to contract with a project management consultant to begin the process of construction of additional ponds for the Biological Control Facility and other District improvements in an amount not to exceed $75,000 from Fund #8487.1.800 – District Building Capital – Miscellaneous Improvements – Don Gomsi, General Manager (Pg. 157)

 

14.     Closed Session

A.     Closed Session Pursuant to Government Code section 54957 –    Public Employee Performance Evaluation – General Manager

 

B.   Closed Session conference with legal counsel pursuant to Government Code section 54956.9 (b) (1) - 1 potential case

 

15.     Trustee Comments

The Board may not legally take action on any item presented at this time other than to direct staff to investigate a complaint or place an item on a future agenda unless (1) by a majority vote, the Board determines that an emergency situation exists, as defined by Government Code Section 54956.5, or (2) by a two-thirds vote, the board determines that the need for action arose subsequent to the agenda being posted as required by Government Code Section 54954.2(a).  Each presentation is limited to no more than 3 minutes. 

 

16.     Adjournment