Tuesday, June 10, 2008

6:00 p.m.

Location

Coachella Valley Mosquito and Vector Control District

43-420 Trader Place

Indio, CA

(760) 342-8287

AGENDA

Call to Order – Bruce Underwood, Secretary/Treasurer

Pledge of Allegiance

Roll Call

1. Confirmation of Agenda

2. Approval of Minutes for May 13, 2008, Board Meeting (Pg. 1)

3. Public Comment

(Note: Those wishing to address the Board should complete a Public Comment Card and provide it to the Clerk of the Board.)

Non-Agenda Items: Anyone wishing to address the Board on items not on the agenda should do so at this time. Each presentation is limited to no more than 3 minutes.

Agenda Items: Comments should be made when the agenda item is called. Each presentation is limited to no more than 3 minutes.

4. Announcements

5. Correspondence (Pg. 9)

6. Approval of Expenditures for May 3-31, 2008 and June 1-10, 2008 (Pg. 27)

7. Committee Reports

A. Finance Committee – Secretary/Treasurer Underwood, Chair (Pg. 47)

B. Executive Strategic Planning Committee – Trustee Lock, Chair

8. Report of District Activities (Pg. 51)

A. Interim General Manager

B. District Programs; progress and events since last Board meeting. Reports by:

1. Human Resources – Anita Jones

2. Laboratory and Biocontrol – Branka Lothrop, Ph.D

3. Operations – Jim Saulnier

4. Community Outreach – Diane Glanz

5. Fleet/Facilities – John Schroeder

9. Informational Items

A. Article – “Why We Need Mosquito Control” (Pg. 75)

B. Team Reports (Pg. 77)

10. Consent Calendar

A. Approval for Trustee Underwood to attend the Special District and Local Government Institute Board Secretary Workshop June 28, 2008, in San Diego in an amount not to exceed $500 from Fund #6120.01.250 – Trustee Support. (Pg. 83)

11. Old Business

A. Report Regarding Past Payments to Trustees Pursuant to Resolution No. 2006-02; Consideration of the Adoption of a Resolution of the Board of Trustees Adopting a Revised Travel and Expense Reimbursement and Payment Policy and Rescinding Resolution No. 2006-02 (Pg. 87)

12. New Business

A. Discussion and possible action by the Board regarding a proposed “Scope of Work” to be included in a Request for Proposals for an outside audit of District operations. - Ray Griest, Interim General Manager (Pg. 103)

B. Approval of Fiscal Year 2008-2009 Draft Budget – David I’Anson, Finance Manager (Pg. 105)

C. Discussion and approval of Resolution #2008-09 intention to levy assessments for fiscal year 2008-09, preliminarily approving engineer's report, and providing for notice of hearing for the CVMVCD mosquito, fire ant, and disease control assessment. - David I’Anson, Finance Manager (Pg.111)

D. Discussion and/or approval to go out to bid and purchase (4) Toughbook laptops and (4) Toughbook riser laptop mounts from lowest responsible bidder not to exceed a total of $17,000 from Fund #8415.01.210– IT Capital Outlay.- Jim Saulnier, Operations Manager (Pg. 114)

E. Discussion and/or approval to purchase RIFA and mosquito control products from the lowest responsible bidder from Fund #7800.1.500 in an amount not to exceed $930,000.00. - James Saulnier, Operations Manager (Pg. 115)

F. Nomination of Officers. – Nominating Committee

13. Closed Session

A. Conference with Interim General Counsel Regarding Pending Litigation, CVMVCD v. City of Desert Hot Springs, California Court of Appeal, Fourth Appellate District, Case No. E044384, Pursuant to Government Code Section 54956.9(a)

B. Closed Session – Conference with labor negotiators. Pursuant to Section 54957.6 Agency designated representatives: Ray Griest and Jeffrey Freedman. Association organization: CSEA.

14. Trustee Comments

The Board may not legally take action on any item presented at this time other than to direct staff to investigate a complaint or place an item on a future agenda unless (1) by a majority vote, the Board determines that an emergency situation exists, as defined by Government Code Section 54956.5, or (2) by a two-thirds vote, the board determines that the need for action arose subsequent to the agenda being posted as required by Government Code Section 54954.2(a). Each presentation is limited to no more than 3 minutes.

15. Adjournment