COACHELLA VALLEY MOSQUITO AND VECTOR CONTROL DISTRICT

Board of Trustees Meeting

Tuesday, November 13, 2007

6:00 p.m.

Location

Coachella Valley Mosquito and Vector Control District

43-420 Trader Place

Indio, CA

(760) 342-8287

AGENDA

Call to Order – President Duran

Pledge of Allegiance

Roll Call

1. Confirmation of Agenda

2.       Approval of Minutes for October 9, 2007 Board Meeting (Pg. 1)

Special Board Meeting of October 19, 2007
Special Board Meeting of October 20, 2007

3. Public Comment

(Note: Those wishing to address the Board should complete a Public Comment Card and provide it to the Clerk of the Board.)

Non-Agenda Items: Anyone wishing to address the Board on items not on the agenda should do so at this time. Each presentation is limited to no more than 3 minutes.

Agenda Items: Comments should be made when the agenda item is called. Each presentation is limited to no more than 3 minutes.

4. Announcements

5. Correspondence (Pg. 13)

6. Approval of Expenditures for October 10-31, 2007 and November 1-13, 2007 (Pg. 19)

7. Committee Reports

A. Finance Committee – Secretary/Treasurer Underwood, Chair (Pg. 37)

B. Executive Committee – President Duran (Pg. 39)

C. Strategic Planning Committee – Trustee Lock, Chair (Pg. 41)

D. Personnel Committee – Trustee Nigosian, Chair

8. Report of District Activities (Pg. 45)

A. General Manager

B. District Programs; progress and events since last Board meeting. Reports by:

1. Admin/Fleet/Facilities – Anita Jones

2. Laboratory and Biocontrol – Branka Lothrop, Ph.D

3. Operations – Jim Saulnier

4. Community Outreach – Diane Glanz

9. Informational Items

A. Chikungunya (Pg. 69)

B. Proposition 218 – Very Brief Questions and Answers – Lisa Copeland, Legal Counsel (Pg.71)

C. Trustee 18-Month-At-A-Glance Meeting Calendar (Pg. 72)

10. Consent Calendar

A. Approval of Cooperative Agreement with the Department of Public Health. – General Manager Gomsi (Pg. 77)

B. Approval for Secretary/Treasurer Bruce Underwood to attend the Association of California Water Agencies 2007 Fall Conference and Exhibitions November 27-30, 2007, in Indian Wells, in an amount not to exceed $900.00 from Fund #6120.01.250 – Trustee Support. (Pg. 80)

C. Approval for 48 District employees and Trustees to attend the MVCAC Annual Conference, January 13 through 16, 2008, in Palm Springs, in an amount not to exceed $4,900 from Fund #6110.01.225 – Conference Expense, $5,300 from Fund #7600.01.225 – Staff Training, and $3,100 from Fund # 6120.01.250 – Trustee Support. (Pg. 84)

D. Approval for General Manager Gomsi, Scientific Operations Manager Lothrop, Vector Ecologist, Operations Manager Saulnier, President Duran, Vice President Fuschetti, and Secretary/Treasurer Underwood to attend the AMCA Annual Meeting, March 2-6, 2008, in Sparks, Nevada. Amount not to exceed $7,500.00 from Fund #6110.01.200 – Conference Expense and $4,500.00 from Fund #6120.01.250 – Trustee Support. (Pg.85)

E. Approval of Resolution 2007-18 to grant a gift certificate for a turkey for work to be completed in December to employees. Total amount not to exceed $1,500.00 from Fund #6120.01.250 – Trustee Expense. – General Manager Gomsi (Pg. 89)

11. Old Business

A. Discussion addressing the three items identified in the Management Letter, Findings and Recommendation, from fiscal year 2006/2007 audit. – Finance Administrator I’Anson. (Pg. 93)

B. Discussion and/or approval to select a Municipal Finance Firm. – Finance Administrator I’Anson (Pg. 95)

C. LAFCO Change in Sphere of Influence for Vector Control Districts in Riverside County – General Manager Gomsi (Pg. 123)

12. New Business

A. Approval to go out to bid and purchase from the lowest responsible bidder equipment for in-house testing of chicken blood using Enzyme-linked immunoassay screening for virus detection in an amount not to exceed $18,000 from Fund #8415.01.400, Laboratory Capital Outlay. – Scientific Operations Manager Lothrop (Pg. 207)

B. Approval of Resolution 2007-17 revising line item expenditures for the annual budget for fiscal year 2007/2008. – Finance Administrator I’Anson (Pg. 208)

C. Approval to purchase RIFA control products from the lowest responsible bidder in an amount not to exceed $750,000.00 from Fund #7800.01.500, Control Products. – Operations Manager Saulnier (Pg. 210)

D. Approval to purchase from the lowest, responsible bidder the expansion of the District’s solar array to encompass the roof of the existing fleet parking structure in an amount not to exceed $1,067,676.61. (Pg. 211)

E. Discussion and/or approval to transfer funds of $1,500,000 from Desert Commercial Market Rate account to Local Agency Investment Fund (LAIF). – David I’Anson, Finance Administrator (Pg. 216)

F. Discussion and/or approval to purchase budgeted vehicles from the lowest responsible bidder in order to accommodate the addition of new staff in an amount not to exceed $133,000.00 from Account #8415.01.300 (Pg. 218)

13. Closed Session

A. Closed Session Conference with Legal Counsel pursuant to Government Code section 54956.9 (b) – 1 potential case.

B. Closed Session Conference with Legal Counsel pursuant to Government Code section 54956.9 (c) – 1 potential case.

C. Closed Session Pursuant to Government Code section 54957 – Public Employee Performance Evaluation – General Manager.

14. Trustee Comments

The Board may not legally take action on any item presented at this time other than to direct staff to investigate a complaint or place an item on a future agenda unless (1) by a majority vote, the Board determines that an emergency situation exists, as defined by Government Code Section 54956.5, or (2) by a two-thirds vote, the board determines that the need for action arose subsequent to the agenda being posted as required by Government Code Section 54954.2(a). Each presentation is limited to no more than 3 minutes.

15. Adjournment