COACHELLA
VALLEY MOSQUITO & VECTOR CONTROL DISTRICT
Friday, March
28, 2008
12:00 pm
Call To Order:
Secretary/Treasurer Dr. Bruce Underwood called the meeting to order at 12:05 p.m., on March 28, 2008, in the District’s Multi Purpose Room. Those present at roll call were Committee Members Trustees Gary Howell, Doug Walker, and Sharon Lock. Also present were Interim General Manager Diane Glanz, Finance Manager David I’Anson, Scientific Operations Manager Branka Lothrop and Human Resources Manager Anita Jones.
Confirmation of Agenda:
The agenda was confirmed as presented.
Approval
of Minutes from March 11, 2008, Finance Committee Meeting:
MOTION: Trustee
Review
of February Financials for April Board Packet
Reviewed
Expanded “Green
Sheet” Report
Reviewed
Review of Investment
Report with Yield
Reviewed
Review and / or Recommendations to FY 2008-2009 Draft Budget
The Finance
Committee reviewed FY 2008-2009 Draft Budget with Program Managers Lothrop and
Jones as well as Interim General Manager Glanz and Finance Manager I’Anson.
Trustee Lock made recommendation for staff to amend the budget on the
assumption that the capital improvements were to be completed after FY
2008-2009. Discussion took place on performance measurement and setting
reasonable/achievable timelines. Trustee Howell recommended staff use more
realistic figures based on actual numbers to date, rather than the fully budgeted
staff assumption, with the difference to be allocated as a reserve item and
budget adjustment made during the year when positions recruited. For example,
the position of Vector Ecologist has been vacant for over 2 budget years,
resulting in payroll, benefits and tools for the job not being expended.
Trustee Comments:
None
Schedule Next Meeting:
The next meeting was scheduled for April 7,
2008, at 10:00 a.m. to continue reviewing the FY 2008-2009 Draft Budget.
Adjournment
The meeting
was adjourned at 3:20 p.m.
COACHELLA
VALLEY MOSQUITO & VECTOR CONTROL DISTRICT
Monday, April 28,
2008
8:30 am
Call To Order:
Secretary/Treasurer
Dr. Bruce Underwood called the meeting to order at 8:30 a.m., on April 28,
2008, in the District’s Multi Purpose Room. Those present at roll call were
Committee Members Trustees Gary Howell, and Sharon Lock. Also present
were Interim General Manager Diane Glanz, Finance Manager David I’Anson, Mike
Harrison, Nicole Hamilton and Caleb Moorlach from auditing firm Mayer Hoffman
McCann. Trustee Doug Walker arrived at 9:00 a.m.
Confirmation of Agenda:
The agenda was confirmed as presented.
Approval
of Minutes from April 7, 2008, Finance Committee Meeting:
MOTION: Trustee Lock moved to approve the minutes as presented. Second by Trustee Howell. Motion carried unanimously.
Auditing Partner Mike Harrison from Mayer Hoffman McCann to discuss the
Statement on Auditor’s Standards Number 114 (SAS 114), Auditor's Communication
with those in Governance
Review
of March Financials for May Board Packet
Reviewed
Treasurer’s Report
and Review of Investments – Certificates of Deposit and Treasury Bill to mature
May 2008.
MOTION: Trustee Howell moved to transfer the maturing investments to LAIF or
CDARS whichever had the higher yield.
Second by Trustee Lock. Motion
carried unanimously.
Review and / or Recommendations to FY 2008-2009 Draft Budget
The Finance
Committee reviewed FY 2008-2009 Draft Budget with Interim General Manager Glanz
and Finance Manager I’Anson.
Trustee Comments:
None
Schedule Next Meeting:
The next meeting was scheduled for May 2,
2008, at 10:00 a.m. to continue reviewing the FY 2008-2009 Draft Budget.
Adjournment
The meeting
was adjourned at 11:30 a.m.
COACHELLA
VALLEY MOSQUITO & VECTOR CONTROL DISTRICT
Friday, May 2,
2008
10:00 am
Call To Order:
Secretary/Treasurer
Dr. Bruce Underwood called the meeting to order at 10:15 a.m., on May 2, 2008, in
the District’s Multi Purpose Room. Those present at roll call were Committee
Member Trustees Gary Howell, Doug Walker, and Sharon Lock. Also present
were Interim General Manager Diane Glanz, and Finance Manager David I’Anson.
Confirmation of Agenda:
The agenda was confirmed as presented.
Approval
of Minutes from April 28, 2008, Finance Committee Meeting:
MOTION: Trustee Howell moved to approve the minutes as presented. Second by Trustee Lock. Motion carried unanimously.
Review of Moreland
Report
The Finance
Committee directed staff to postpone the Moreland presentation arranged for May
13, 2008. The Committee also directed staff to arrange a conference call
between the Moreland partner, the Secretary Treasurer and the Finance Manager
concerning the clarification of allocating reserves, the steps in the capital
budget process and Prop 218 and the recording of benefit assessment revenue.
Review and / or Recommendations to FY 2008-2009 Draft Budget
The Finance
Committee reviewed FY 2008-2009 Draft Budget with Interim General Manager Glanz
and Finance Manager I’Anson. The Community Outreach program was reviewed; discussion
included the viability of televising Board meetings and airing these on public
broadcasting television. Some changes were recommended. The Committee directed
staff to draft an email to SCI Engineering regarding Benefit Assessment to ask
the question of what benchmarks are allowed for reducing and increasing the
assessment without having to go through another assessment ballot. Trustee Lock
recommended that the Finance Manager provide program supervisors with the
latest copies of their individual budget so that each program supervisor can
verify the latest version with their own notes.
Trustee Comments:
None
Schedule Next Meeting:
The next meeting was scheduled for May 13,
2008, at 4:15 p.m. to continue reviewing the FY 2008-2009 Draft Budget.
Adjournment
The
meeting was adjourned at 12:00 noon.