TEAM REPORTS/UPDATES

 

1.  Committee and Trustee Meeting Staff Rotation Plan:  Due:  Quarter 1

            (TEAM:  Bruce, Lead; Anita)

 

2.  Board Procedure for Personnel Issues:  Due:  Quarter 1

            (TEAM:  Nick, Lead; Gary, Lisa, Sharon, Mike D.)

Team met 11-13-07.  Item referred to legal counsel to draft. Completed and document is attached.

 

3.  Board/Staff communication protocol:  Due:  Quarter 1

            (TEAM:  Don, Lead; Nick, Lisa)

 

4.  Board Committee Structure:  Due:  Quarter 1

            (TEAM:  Mike D., Lead; Board)

12/-7 – Email sent to all Trustees asking them to submit their ideas for revisions.  President Duran plans to call a meeting of the Trustees to review suggestions and to make recommendations for changes, if any. 

 

5.  Prop 218 Seminar:  Due:  Quarter 1

            (TEAM:  John F, Lead; Don, Terry, Lisa)

Team met November 13, 2007.  Decided to schedule SCI to make a one hour presentation to the Trustees at either the December 11, 2007 meeting or the January 8, 2008, meeting between 4:30 p.m. and 5:30 p.m. – dependent upon SCI’s availability. 

Determined date of presentation to be January 8, 2008.

 

6.  Financial Firm to ensure compliance:  Due:  Quarter 1

            (TEAM:  Bruce, Lead; Finance Committee)

 Financial firm hired to ensure compliance. Team met at the Finance Committee meeting November, 13, 2007. Leaf and Cole and Moreland and Associates, the two firms that submitted bids, were invited to make a presentation. Leaf and Cole had prior commitments. Moreland made a presentation to the Committee. The Committee recommended to the Board that we hire Moreland and Associates, the Board approved this at their Meeting on November, 13, 2007. The District has issued a purchase order; the firm will start work in January 2008.

 

7.  Team Building:  Due:  Quarter 2

            (TEAM:  Mike M., Lead; Diane)

Team interviewed two team building facilitators on November 30 and December 7, 2007. They have one more firm they wish to interview, and then they will make a recommendation to the Board for their consideration.

 

8.  Mission Statement Review:  Due:  Quarter 2

            (TEAM:  Terry, Lead; Don, Branka)

12/07 – Team has scheduled a meeting for 4:30 on December 11, 2007, to review the current Mission Statement to determine if changes are necessary to reflect any changes in the District’s purpose.

 

12/07 – Team has scheduled a meeting for 4:30 p.m., December 11, 2007, to review Mission Statement.

 

9.  Budget Policy and Procedures:  Due:  Quarter 2

            (TEAM:  Bruce, Lead; David, Finance Committee)

 

10.  6-month Strategic Plan Evaluation:  Due:  Quarter 2

            (TEAM:  Don, Lead; Mike D)

11/07 – Contact facilitators and received proposal.  Strategic Planning Committee reviewed and made report to Trustees at the December 11, 2007, meeting.

11.  Calendar of training opportunities:  Due:  Quarter 2

            (TEAM:  Anita, Lead; Crystal)

11/07 - Completed and distributed to Trustees

 

12.  Staff Survey:  Due:  Quarter 3

            (TEAM:  Don, Lead; Doug)

 

13.  Written Board Orientation Program:  Due:  Quarter 3

            (TEAM:  Sharon, Lead, Terry, Gary, Nick, Don)

 

14.  Employee Manual Update:  Due:  Quarter 4

            (TEAM:  Lisa, Lead; Anita, Ben)

11/07 - The team has not met but staff has been asked to set up a meeting in January. 

 

15.  Team Building:  Due:  Quarter 4

            (TEAM:  Diane, Lead; Mike M.)

The firm chosen for the second quarter function may be the one selected to conduct the second phase if it seems appropriate.

 

16.  Succession Plan:  Due:  Quarter 4

            (TEAM:  Anita, Lead; Don, John S., Mike M., Branka)

11/07 - The Succession Planning Team met on November 28th to discuss the direction and scope of the plan.  We will meet again in January

 

17.  Annual Retreat:  Due:  Quarter 4

            (TEAM:  Don, Lead; Mike D.)

 

18.  Annual Report:  Due: Quarter 4

            (TEAM:  Diane, Lead; Branka, Jim, David, Gary, Mike D.)

 

19.  Board/Staff Meetings with cities and county representatives:  Due:  Quarter 4

            (TEAM: Jim, Lead; Rodney, Gerald, Branka, Board)

11/07 - Met to establish the primary parameters we would like to accomplish in relation to obtaining improved city compliance from the public works departments in storm water structure maintenance cleaning on a regular schedule, and code enforcement relating to improved compliance in supporting our urban control activities.  Next meeting scheduled for 12/12/07 at 9:00 a.m.  Developing preliminary proposal to present to Board of Trustees at the March 2008 meeting for their consideration.

 

20.  Web Site Revamp:  Due:  Quarter 4

            (TEAM:  Diane, Lead, Ed)