TEAM REPORTS/UPDATES
1. Committee and Trustee Meeting Staff Rotation Plan: Due: Quarter 1
(TEAM: Bruce, Lead; Anita)
12/28/07 – Meeting. Preliminary ideas discussed. Will meet again in January.
02/01/08 – Meeting held. Drafted a plan that will be finalized before submission for consideration.
2. Board Procedure for Personnel Issues: Due: Quarter 1
(TEAM: Nick, Lead; Gary, Lisa, Sharon, Mike D.)
Team
met 11-13-07. Item referred to legal
counsel to draft. Completed and document is attached.
3. Board/Staff communication protocol: Due: Quarter 1
(TEAM: Don, Lead; Nick, Lisa)
4. Board Committee Structure: Due: Quarter 1
(TEAM: Mike D., Lead; Board)
12/07 – Email sent to all Trustees asking them to submit their ideas for revisions. President Duran plans to call a meeting of the Trustees to review suggestions and to make recommendations for changes, if any.
12/28/2007 – Received three responses to email requesting suggestions. Compiled suggestions will be presented to the Strategic Planning and Executive Committees for their review and then presented to the full Board at the April Strategic Planning review meeting.
2/1/20008 – Received a fourth response which was included in the original report to be presented at the time of the Strategic Planning meeting.
5. Prop 218 Seminar: Due: Quarter 1
(TEAM: John F, Lead; Don, Terry, Lisa)
Team
met November 13, 2007. Decided to
schedule SCI to make a one hour presentation to the Trustees at either the
December 11, 2007 meeting or the January 8, 2008, meeting between 4:30 p.m. and
5:30 p.m. – dependent upon SCI’s availability.
Determined date of presentation to be January 8, 2008.
6. Financial Firm to ensure compliance: Due: Quarter 1
(TEAM: Bruce, Lead; Finance Committee)
Financial firm hired to ensure compliance.
Team met at the Finance Committee meeting November, 13, 2007. Leaf and Cole and
Moreland and Associates, the two firms that submitted bids, were invited to
make a presentation. Leaf and Cole had prior commitments. Moreland made a
presentation to the Committee. The Committee recommended to the Board that we
hire Moreland and Associates, the Board approved this at their Meeting on
November, 13, 2007. The District has issued a purchase order; the firm will
start work in January 2008.
7.
(TEAM: Mike M., Lead; Diane)
Team interviewed two team building facilitators on November 30 and December 7, 2007. They have one more firm they wish to interview, and then they will make a recommendation to the Board for their consideration.
12-28-2007. Waiting for proposals to arrive from two local companies that are due the first week of January. Have also contacted the County of Riverside Center for Management Excellence regarding our needs.
8.
(TEAM:
Terry, Lead; Don, Branka)
12/07 – Team has scheduled a meeting for 4:30 on December 11, 2007, to review the current Mission Statement to determine if changes are necessary to reflect any changes in the District’s purpose.
12/11/2007 - The team for the Mission Statement Review and Revision met and drafted a revised Mission Statement. The Strategic Planning Committee will review the Statement at their next meeting prior to consideration at the next meeting of the full Board at the Strategic Planning Session April 8, 2008.
9. Budget Policy and Procedures: Due: Quarter 2
(TEAM: Bruce, Lead; David, Finance Committee)
10. 6-month Strategic Plan Evaluation: Due: Quarter 2
(TEAM: Don, Lead; Mike D)
11/07 – Contact facilitators and received proposal. Strategic Planning Committee reviewed and made report to Trustees at the December 11, 2007, meeting.
11. Calendar of training opportunities: Due: Quarter 2
(TEAM:
Anita, Lead;
11/07 - Completed and distributed to Trustees
12. Staff Survey: Due: Quarter 3
(TEAM: Don, Lead; Doug)
13. Written Board Orientation Program: Due: Quarter 3
(TEAM:
14. Employee Manual Update: Due: Quarter 4
(TEAM: Lisa, Lead; Anita, Ben)
11/07 - The
team has not met but staff has been asked to set up a meeting in January.
15.
(TEAM: Diane, Lead; Mike M.)
The firm chosen for the second quarter function may be the one selected to conduct the second phase if it seems appropriate.
16. Succession Plan: Due: Quarter 4
(TEAM: Anita, Lead; Don, John S., Mike M., Branka)
11/07 - The Succession Planning Team met on November 28th to discuss the direction and scope of the plan. We will meet again in January
17. Annual Retreat: Due: Quarter 4
(TEAM: Don, Lead; Mike D.)
18. Annual Report: Due: Quarter 4
(TEAM: Diane, Lead; Branka, Jim, David, Gary, Mike D.)
19. Board/Staff Meetings with cities and county representatives: Due: Quarter 4
(TEAM: Jim, Lead; Rodney, Gerald, Branka, Board)
11/07 - Met to establish the primary parameters we would like to accomplish in relation to obtaining improved city compliance from the public works departments in storm water structure maintenance cleaning on a regular schedule, and code enforcement relating to improved compliance in supporting our urban control activities.
12/12/07 - Meeting of entire Team held concerning improved
city cooperation and support in reducing urban storm water structure mosquito
breeding sources. We agreed to begin with the cities of
12/14/07 - We had a subsequent with Rodney, Victor and Ed. This meeting was to discuss the possible development of a data base to track and reference progress and activities of the program as it develops with the cities. The next meeting is scheduled for February 2008.
20. Web Site Revamp: Due: Quarter 4
(TEAM: Diane, Lead, Ed)